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I once asked the Copyblogger community to name their biggest writing problems.
From the many responses, a pattern developed:
These three issues are really symptoms of the same painful challenge, which boils down to not clearly understanding what you’re trying to accomplish with your writing.
Don’t worry … it’s a fairly common ailment.
There’s a five-step process you can work through that will help clarify your objectives, which leads to greater clarity in your writing.
This method also helps you kick-start any writing project (and finish it) with only the necessary elements, because you’ll know exactly what you’re after and how to make it happen.
The most important step in the process happens before you even write a word.
You must understand your objective for the content.
You have an idea, but what’s the goal?
From a content marketing standpoint, you’re usually seeking to educate or persuade (often both, and as we’ll see in the next step, they’re actually the same thing even when intentions vary).
Having a “great idea” and sitting down to write can often lead to a half-finished train wreck.
What’s the “why” behind the idea? Figure this out first, or move on to another idea.
Okay, so now you have a goal in mind — a mission, if you will.
What’s standing in the way of your mission?
The obstacles you face are the concepts your audience does not understand yet, but must accept by the time they’re finished reading.
These are the questions you must answer before you can achieve the goal you’ve identified in Step #1.
In copywriting circles, we say an unanswered question (an objection) is a barrier to buying.
With education, an unanswered question is a barrier to learning. Education is persuasion (and vice versa) when you realize this fundamental truth.
With your goal in mind and the questions you must answer identified, now you start to put things down on virtual paper.
Some people open a word processor during Step #2. I do everything up until now in my head. Do what works for you to overcome these writing problems and start working.
What promise are you making to your audience with this piece of content? What will you teach them? And why should they care? That’s your working headline.
Then, each of the major questions you must answer to achieve your mission (and the promise your headline makes) becomes a subhead.
Your subheads don’t ultimately have to be phrased as questions, but this technique helps you compose a focused draft.
Take some time to decide if a particular question is its own subhead or part of the content below a subhead. It’s simply outlining at this point.
Want to write lean content?
Answer the questions designated by each subhead, and answer only that question.
Do not digress. Do not go off on a tangent.
Just answer the question. Do it as simply and clearly as possible.
If you’ve followed these steps, you’re not likely suffering from fluff.
Rather, you might find that you need to add more details or rephrase for clarity.
This is also the time to refine your word choice. Experienced writers can often pull the perfect turn of phrase in some places of a first draft, while in other places there are opportunities for better, more descriptive language.
Finally, it’s time for content editing:
Everyone’s approach to overcoming these writing problems and finding an efficient process is different.
This process works for me, and I wrote this article fairly quickly using the process as a demonstration.
The idea is to find the right method for you that you’ll stick with over time.